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Alumni Association Election Procedures
ARTICLE V - ELECTION OF OFFICERS
1. During the month of January or February each year,
but no later than February 15, the President shall appoint a nominating committee of three active members, none of whom shall be a
member of the Board. It shall be the duty of the nominating committee to nominate candidates for offices to be filled at the next
annual meeting.
2. The Officers of the Association shall be elected by ballot that shall be mailed to active members with the announcement
of the Annual Meeting and Banquet. Provisions for write-in candidates shall be included on the ballot. Election outcomes shall be
determined by a simple majority of the ballots cast for a given candidate. In the event of a tie, the outcome shall be determined
by vote of the Board.
3. The directors shall be divided into three classes. At the first annual meeting, three directors shall be elected
to serve for one year, three directors for two years, and three directors for three years. Upon the expiration of the terms of each
class of directors, three new directors shall be elected to succeed them for full terms of three years, and thereafter the terms of
all directors shall be three years.
4. The terms of office for officers of the Association shall be:
* President:
two years, succeeding from the office of Vice-President;
* Vice-President: two years, succeeding from the
office of 2nd Vice President;
* 2nd Vice President: two years, shall succeed to the office of Vice President;
* Secretary: one year, no term limit;
* Treasurer: one year, no term limit;
* Registrar:
one year, no term limit;
* Alumni Scholarship Chairperson : one year, no term limit;
* Immediate Past President: serves two years after completing the Presidency.
5. All newly elected, or continuing, officers shall be
installed at the Annual Meeting and commence their terms at that time.
6. If a vacancy shall occur among the officers of the Association
Board, the vacancy shall be filled by appointment by the Board, and the appointed person shall hold office until the date that term
of office expires. A vacancy of office due to inactivity of an Officer for a period of one year shall result in the termination of
the person’s term. This action shall be taken by the Board, with replacement as stated above.
[N.B. If you want to be considered as
a candidate for a position on the Board, please contact the President and indicate what role you might like to assume on the Board.
If you do not want to join the Board, but wish to help Board members with their respective functions, please contact either the respective
Board member, or the President. You can view the list of Board members, their functions, and the expiration dates of their terms
at the Alumni Officers web page]
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